Host your child’s next birthday party at Woodcock Nature Center
where learning is natural!

 

A party at Woodcock Nature Center is like no other around!

 

Policies

Updated February 28, 2022

 

Due to the capacity of WNC facilities and to ensure the quality of WNC programs and the well being of our animals, the following apply:

Party Size: maximum of 12 children/ maximum of 8 adults. 

Smaller groups may make your child’s program more meaningful. (Inviting the entire class is polite but not possible at our facility).

Age Range: birthday child turning 5+

Pricing: Families of 2022 summer campers is $240, all others $265.

Program Length: 2 hours. (One hour educational program, One hour hosted by family)

The program will start and end in our weather protected pavilion. Host and adults in attendance must accompany and supervise children during the entire educator led program. Host is responsible for the non-program portion of the party.

 

Example Schedule: (based on an 11:00-1:00 party)

10:30-11:00am: Parents/guardians arrive and set-up/decorate in Pavilion.

11:00-12:00pm: Party Program led by WNC Educator

12:00-1:00pm: Host led portion of party (Refreshments, pizza, cake, gifts, party favors, etc)

1:00-1:30pm: Host cleans up Pavilion and depart.

Masks/Distancing
Masks are strongly encouraged but no longer required at Woodcock of program participants or employees. However, masking is still recommended when distancing is not possible indoors or when you might find yourself in close contact with individuals when outdoors Participants and staff who choose to wear a mask throughout any program are welcome to do so. Please refer to the CDC guidelines for appropriate facial coverings. If you, your child or any guests are experiencing Covid symptoms, please stay home. If you, your child or any guests test positive for Covid after attending, please contact out office. 

COVID Waiver

By signing Woodcock's birthday party contract, hosting families agree, on behalf of themselves and all their attendees, to comply with any health and safety requirements set forth by Woodcock which may include mask-wearing and/or physical distancing in certain situations and in indoor spaces as directed by the Woodcock staff. Notify us at wnc@woodcocknaturecenter.org immediately if a party participant tests positive after attending one of our programs.

Woodcock Nature Center provides…

  • A unique one hour environmentally based educational experience led by a WNC educator.

  • Use of WNC’s weather protected pavilion (Spring- early Fall: One open side and three closed Vinyl sides: Late Fall-Winter: All sides closed, door flaps open for ventilation and masks required unless seated and eating).

  • Two 6ft picnic tables inside the pavilion for eating. 

  • Propane heaters in the pavilion (available for days where temperature is below 50°F).

  • Use of WNC bathrooms, playground, grounds and trails. Bathrooms are open to participants, however, the rest of the Nature Center Building and Administrative offices remain closed. 

  • The Playground will be open for Birthday Party participants only. It will be closed to the public during your party. 

Birthday Party Set-up and Supervision

  • Hosts may arrive no earlier than 30 minutes prior to the scheduled party start time for decorating/set up.

  • Hosts provide all decorations, food, beverages, paper goods and favors for your party. 

  • Decorations must be temporary, non-marking, and completely removed post party. No helium balloons, noise makers, confetti, glitter, or piñatas as they can be harmful to wildlife. 

  • No open heat sources are allowed (i.e. sterno, hot plates). You may arrange to have pizza or other food delivered to WNC during the party. 

  • No alcoholic beverages may be served.

  • Hosts are responsible for cleanup of the pavilion and removal of all decorations immediately following the scheduled end time of the party. 

  • Trash removal is your responsibility. Please bring a trash bag for your garbage and take it with you when you leave.

  • Participant behavior is the responsibility of the parents, not the staff of WNC. We ask party parents to provide adequate supervision for their guests and accompany the children during the themed program in order to provide a quality experience for the birthday child and their guests.

  • We reserve the right to cancel a scheduled activity if the actual group size differs substantially from the reservation or exceeds our policy limits. Our cancellation/refund policy would apply.

  • A credit card number is kept on file in the event of any loss or damage to facilities/equipment or the need for ancillary cleaning. If necessary, a minimum charge of $50.00 will be added to your credit card to cover damages. WNC will notify cardholder by phone if a charge is made.

  • Read the Birthday Party Parent Checklist!

  • Gratuity is not required but greatly appreciated!

 

Weather and Rescheduling:
Programs are held entirely outside, drizzle or shine. Please advise your guests to dress appropriately for the outdoors and the weather day of. In the event of unsafe or unforeseen conditions (heavy rainfall, lightning, high winds, snowstorm, power outage), we will do our best to reschedule.