Updated August 26, 2020
* Please read the following information carefully before registering for any of our programs. *
Our dedicated staff continues to work hard to adapt our programs while maintaining high-level protocols that meet and often exceed the guidelines and recommendations laid out by the CDC and CT Office of Early Childhood. While we know that there is no guarantee that our protocols will eliminate the risk of COVID-19, we will continue to adjust to mitigate risks wherever possible. While some of our programs will look different than they have in the past, we are committed to serving our community through nature.
Our Shared Commitment
We are committed to keeping you, your child and our staff safe while at Woodcock and have spent an incredible amount of time planning accordingly. More than ever, we’re counting on your partnership to help protect our staff, program participants and our community. Please consider the behaviors of your family when not at Woodcock and follow the guidelines provided by our state and local authorities. Monitor the health of all family members and please understand any difficult decisions we may have to make regarding attendance.
All participants must wear masks (unless a medical exception applies and a doctor’s note can be provided). Children under 2 years old are not required to wear masks. Designated “mask breaks” will be taken while practicing social distancing. In the event that we must shelter indoors due to weather (see also Weather), all participants must wear a mask inside (any participant without one will be provided with a disposable mask.) Please speak with your child about this possibility. All staff are required to wear masks at all times.
Group Size & Distancing
Woodcock has limited group sizes for all programs this year (K-8 limit of 8. PreK limit of 10 children and 10 adults). Size restrictions are the best way for our staff to provide quality programming while adhering to our stringent safety protocols. If multiple groups are on-site at once, each group will have its own outdoor “home base” and will be kept socially distant (6ft.) from other groups at all times. Indoor time will be limited to bathroom use and weather emergencies. Participants within each program group will also be kept socially distant whenever possible. Our staff will not rotate among the groups wherever possible.
After School and Enrichment Program Drop-off
Parents and siblings must remain in the car at all times. Parents will pull up to the designated drop-off point. Parents must wear a mask (unless a medical exception applies) as staff may need to approach the vehicle. Program attendees will exit the vehicle and temperature will be taken with a no-touch thermometer by their designated group leader. Please do not leave until your child’s temperature has been taken and your group leader has approved your child to attend the program that day. Participants with temperatures of 100 degrees or greater will not be admitted to the program. No exceptions. Parents may also be asked to roll down the window and respond to a set of standard health questions and attest to participant health. (Staff will go through a similar screening process each morning.) Healthy participants will be directed to their group “home base” where they will immediately wash hands or apply sanitizer. Please do not ask high-risk caregivers or family members to transport your children to and from Woodcock.
After School and Enrichment Program Pick-up
Parents and siblings must remain in the car at all times. Parents will pull up to a designated pick-up point and provide their child’s name to their designated group leader in advance. Parents must wear a mask (unless a medical exception applies) as staff will need to approach the vehicle. Parents must provide, in advance, the names of approved adults designated to retrieve their child(ren) by emailing email@example.com. Parents wishing/needing to speak at length with staff will be directed to a parking spot and must remain in their vehicle.
All participants must complete a required two-page waiver before the start of their program. Signed waivers can be brought to the first day of your program or completed on-site at your first drop-off. No exceptions. Additional waivers may be required at the time of registration. Required COVID waivers can be found here.
High-touch surfaces and bathrooms will be disinfected multiple times per day per CDC guidelines. Shared items will be disinfected after use or designated for one group’s use only for the duration of the program. Each group will have access to designated hand sanitizer. Group designated outdoor handwashing stations will also be available. Dedicated handwashing breaks will be scheduled. Participants are also encouraged to bring their own hand sanitizer.
Participants are encouraged to bring their own hand sanitizer. Educators will require participants to wash or sanitize upon arrival, before and after sneezing or coughing, before snack, after using the restroom, after touching animals, and throughout the program as necessary. Participants will keep their belongings separate and in their designated “home base” area. No personal items or food are to be shared.
A designated indoor area will be reserved for any participant exhibiting symptoms of COVID-19 or other illnesses. We reserve the right to send a participant home if there are any concerns related to COVID-19 or other contagious diseases. We ask that all caregivers plan to stay within a 30-mile radius during drop off programs in case an emergency pickup is necessary. Should a participant or staff member become ill with COVID-19 or report exposure, we will notify the CTDPH and the local health department and follow their guidance for quarantine or closure, as appropriate.
If you or your child are at higher risk for infection or have other issues that may prevent compliance with safety protocols, we recommend that you or your child not participate in our programs. Please review the CDC’s recommendations on people who need to take extra precautions during this time.
If your child has an allergy that requires medication (EpiPen, Benadryl, etc.) or Asthma that requires an inhaler, they will need to bring their medication(s) with them to their program. Paperwork will need to be submitted by a parent/guardian before the start of the program (Authorization for Administration of Medication and Individual Plan or Care). Contact our office to discuss and for the necessary forms.
As always, we’ll be outside as much as possible. Indoor time will be limited to bathroom and emergency use only. We will be more likely to cancel a day of a program if the weather could force us to go inside for long periods of time or if heat index levels would make it unsafe for staff or participants to wear masks throughout the program. See further below for refund policies.
We understand that plans change however, as a small non-profit organization, cancellations make it challenging for us to manage our enrollments and plan for programs. Refunds made by request are available up until 5 business days prior to the start of the program. Beyond that, no refunds will be given unless there is a wait-list and the spot can be filled. A $10 processing fee will be deducted from all requested refunds.
Children can be transferred from their registered program to another age-appropriate program in the same season provided space is available and the program hasn’t begun yet. If Woodcock must cancel a program due to under-enrollment, registration fees will be refunded in full. There are no make-up days available for missed days due to illness, family obligations, etc.
Once a program is underway, if a class day or full program is canceled due to concerns of staff or participant exposure to COVID-19, no refunds will be issued. There will be no refunds for days canceled due to weather concerns however, where possible, one make-up day per program may be scheduled.
Sunblock and Bug Spray
Bug sprays and sunscreen must be applied at home and not during drop-off. You may send your child with their own bug spray and sunblock but they must be able to apply them independently and responsibly. Woodcock staff may not apply sunblock or bug spray to any child.
If your program leader indicates that it is appropriate to bring a snack, please send your child with food items that they can open and eat independently. Participants will be spaced 6ft. apart when eating. No personal items or food are to be shared. We are a nut-free facility. Please consider the environment when packing your snack!
Access to Facilities
Our administrative offices, the nature center, and the playground will continue to be closed to the public. Please note that our bathrooms are only available to our participants and staff. The playground may be utilized for programming as appropriate and cleaning protocols will be followed for disinfecting stainless steel/high touch surfaces after each use.
Good behavior is expected of all participants. We reserve the right to remove any child whose behavior may pose a danger to the health or safety of others. Setting expectations with your child can make a big difference.
We will keep in close contact with all registered families regarding any changes to programming. Director of Education Sarah Breznen can be reached directly only when afternoon programs are in session at (203) 731-9832. At all other times, please call the office at (203) 762-7280 or email firstname.lastname@example.org.
All protocols, procedures and policies are subject to change.
Should you have additional questions please call (203) 762-7280 or email us at email@example.com.
Camp Doctor: Wendy Maki, MD (Pediatrician, ProHealth Physicians)
Medical Advisor & Board Member: Jaimie Meyer, MD, MS, FACP (Infectious Disease Specialist, Yale Medicine)