Summer Camp Refund Policy

Please register carefully. Woodcock does not issue refunds.

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If you decide not to come to camp and the spot can be filled by someone on our waitlist we will refund 75% of your fee. If the spot is not filled by someone on the waitlist no refund will be granted. If your plans have changed and you would like to switch sessions, there is a $50 change fee, provided we are able to accommodate your request. No changes or refunds can be made within two weeks of your camp week start date. We do not offer credits for programs/events

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In the event we must close due to causes beyond our reasonable control, including but not limited to: extreme weather (high heat index, thunderstorms, torrential rain, etc.), power outages, fire, pandemics, epidemics, or government action, refunds will not be issued.

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As a small non-profit organization, cancellations and changes make it challenging for us to manage our enrollments and plan for camp. We appreciate your understanding. All policies are subject to change.

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Additional Summer Camp Policies

Updated January 2023​

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• Please be sure to also read Camp Info.​​

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• All registrations must be completed online. Contact Woodcock offices if you have any questions or are experiencing difficulties.
   

• Each session is oriented toward a specific grade level. In order to attend Fledglings (PreK/K), campers must be 4 years old by the start of each camp week. 
   

• Camp grades correspond to the grade your child will be entering in the Fall.
   

• Programs run Monday – Friday. Registration is for the whole week. No pro-rated or partial payments are accepted without prior arrangement. *exception for 2023 - July 5-7 camp week prorated due to the holiday.

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• Woodcock reserves the right to cancel under-enrolled sessions. All fees will be refunded in this case. A minimum of 6 campers is needed to run a session.
   

• Completed Health Forms must be received by Woodcock no later than Noon the Wednesday prior to the start of your camp week. Additional forms are required for campers with special care needs including allergies and asthma or other conditions requiring medication at camp, physical, developmental, sensory, behavioral or emotional conditions. According to Connecticut State law, campers may not attend camp without all necessary completed health forms.
   

• Campers must be fully potty trained and able to use the bathroom independently in order to attend camp. Woodcock staff is not authorized to change diapers for insurance reasons.
   

• We welcome campers with special needs. If your child receives paraprofessional support during the school year, we recommend you provide additional support at camp (credentials and background check required). We require that families and their campers connect with the camp director at least 2 weeks prior to the session start date to discuss fit and needs.   

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• Woodcock reserves the right to limit and/or restrict participation, in the event that participation in camp is deemed unsafe/unsuitable for a child by Woodcock staff, either for the safety/experience of the child or for the safety/experience of the staff/other campers.
   

• According to CT Department of Public Health, campers appearing to have contagious diseases must be quarantined and sent home.
   

• Nature is for everyone! Please visit our Scholarship page here if you wish to be considered for financial assistance.
   

• Woodcock has a zero-tolerance policy for hitting and biting. Campers who strike or bite other campers or counselors will be sent home and may not be allowed back, depending on severity.
   

• If you wish to have your child in a group with a friend, you may send a request to wnc@woodcocknaturecenter.org. Every effort is made to accommodate requests however, they cannot be guaranteed.

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• All policies are subject to change without notice.