Summer Camp Refund Policy

Please register carefully. Woodcock does not issue refunds.

If you decide not to come to camp and the spot can be filled by someone on our waitlist we will refund 75% of your fee. If the spot is not filled by someone on the waitlist no refund will be granted. If your plans have changed and you would like to switch sessions, there is a $50 change fee, provided we are able to accommodate your request. No changes or refunds can be made within two weeks of your camp week start date. We do not offer credits for programs/events

In the event we must close due to causes beyond our reasonable control, including but not limited to: extreme weather (high heat index, thunderstorms, torrential rain, etc.), power outages, fire, pandemics, epidemics, or government action, refunds will not be issued.

As a small non-profit organization, cancellations and changes make it challenging for us to manage our enrollments and plan for camp. We appreciate your understanding. All policies are subject to change.

 

Additional Summer Camp Policies

Updated 5/28/21

  • All campers must bring a mask to camp. Any camper without a mask will be provided with a disposable one. 

  • WNC is requiring masks to be worn only in certain circumstances. According to The Office of Early Childhood Education, masks are no longer required of campers or staff when outdoors. However, we have campers and staff who are immunocompromised or otherwise high-risk. Therefore, there will be circumstances when masks will be required of staff and campers such as when going indoors to use the restrooms when administering first aid or during certain extended lessons where distance cannot be maintained. Campers will be required to have a mask on their person at all times (in a pocket or on a lanyard). Campers and staff who choose to wear a mask throughout the day are welcome to do so. Please read our full Mask Policy.

  • If your child has been exposed to COVID through other settings (school, other programs, other social events) and is in quarantine, your child is not permitted to attend our programs until the mandated quarantine period is complete. Please follow state guidance on the length of the quarantine period. If you choose to stop quarantine after day 7 after receiving a negative PCR test result (with the PCR test occurring on day 5 or later), you must provide documentation of the negative test result to wnc@woodcocknaturecenter.org. If your child tests positive for COVID please do not attend any Woodcock programs. Notify us at wnc@woodcocknaturecenter.org immediately if your child tested positive after attending one of our programs. If there is a potential COVID-exposure at Woodcock you will be notified as soon as possible via email. Woodcock is required to notify the Wilton Health Department of all COVID cases and provide the names of all potentially exposed individuals. Further communication related to any quarantine periods or testing will be at the direction of the Health Department.

  • All registrations must be completed online. Contact Woodcock offices if you have any questions or are experiencing difficulties.
     

  • Each session is oriented toward a specific grade level. In order to attend Nestlings (ages 3 and early 4), campers must turn 3 years old at least one month prior to the start of their camp week. In order to attend Fledglings (PreK/K), campers must be 4 years old by the start of each camp week. 
     

  • Camp grades correspond to the grade your child will be entering in the Fall of 2021.
     

  • Programs run Monday – Friday. Registration is for the whole week. No pro-rated or partial payments are accepted with prior arrangements.
     

  • Friday night family campouts are optional, weather dependent and often sell out. Campouts require an additional fee and more information will be available prior to your child’s camp week. Due to their young age, Nestling's are not eligible to attend campouts. There will be no campouts for 2021 due to the pandemic.
     

  • Woodcock reserves the right to cancel under-enrolled sessions. All fees will be refunded in this case. A minimum of 6 campers is needed to run a session.
     

  • Completed Health Forms and Waivers must be received by Woodcock no later than Noon the Thursday prior to the start of your camp week. Additional forms are required for campers with special care needs including allergies and asthma or other conditions requiring medication at camp, physical, developmental, sensory, behavioral or emotional conditions. According to Connecticut State law, campers may not attend camp without all necessary completed health forms.
     

  • Campers must be fully potty trained and able to use the bathroom independently in order to attend camp. Woodcock staff is not authorized to change diapers for insurance reasons.
     

  • We welcome campers with special needs. If your child receives paraprofessional support during the school year, we recommend you provide additional support at camp (credentials and background check required). We require that families and their campers connect with the camp director at least 2 weeks prior to the session start date to discuss fit and needs.   

  • Woodcock reserves the right to limit and/or restrict participation, in the event that participation in camp is deemed unsafe/unsuitable for a child by Woodcock staff, either for the safety/experience of the child or for the safety/experience of the staff/other campers.
     

  • According to CT Department of Public Health, campers appearing to have contagious diseases must be quarantined and sent home.
     

  • Financial assistance may be available; please call the office for details or complete our scholarship application.
     

  • Woodcock has a zero-tolerance policy for hitting and biting. Campers who strike or bite other campers or counselors will be sent home and may not be allowed back, depending on severity.
     

  • If you wish to have your child in a group with a friend, you may send a request to wnc@woodcocknaturecenter.org. Every effort is made to accommodate requests however, they cannot be guaranteed.

  • All policies are subject to change without notice.