2020 Summer Camp Refund Policy

(please read before completing your child's registration)

Please also visit our COVID-19 Camp FAQs page. 
 

What happens if I wish to cancel my child’s camp registration?


We understand that plans change however, as a small non-profit organization cancellations make it challenging for us to manage our enrollments and plan for camp.


Notification of cancellations received the Monday two weeks prior to the start of your scheduled camp week will be given a 100% refund. A $10 processing fee will be deducted from all camper family-initiated refunds.

What happens if Woodcock cancels my child’s camp registration?


If Woodcock Nature Center cancels a camp week in advance to accommodate state guidance, you will have an opportunity for a full refund. Once camp is underway, if a camp week is cancelled due to concerns of staff or camper exposure to COVID-19, no refunds will be issued. There will be no refunds for camp days cancelled due to weather concerns.

Is scholarship assistance available to camp families?


We make every effort to ensure our programs are accessible to the entire community. Summer camp scholarships are given out based on financial need and distributed on a case by case basis and depending on scholarship fund availability. Please complete our scholarship application.
 

 

Additional Summer Camp Policies

 

  • All registrations must be completed online. Contact Woodcock offices if you have any questions or are experiencing difficulties.
     

  • Each session is oriented toward a specific grade level. In order to attend Nestlings (ages 3 and early 4), campers must turn 3 years old at least one month prior to the start of their camp week. In order to attend Fledglings (PreK/K), campers must be 4 years old by the start of each camp week. 
     

  • Camp grades correspond to the grade your child will be entering in the Fall of 2020.
     

  • Programs run Monday – Friday. Registration is for the whole week. No pro-rated or partial payments are accepted.
     

  • Friday night family campouts are optional, weather dependent and often sell out. Campouts require an additional fee and more information will be available prior to your child’s camp week. Due to their young age, Nestling's are not eligible to attend campouts.
     

  • Woodcock reserves the right to cancel under-enrolled sessions. All fees will be refunded in this case. A minimum of 6 campers are needed to run a session.
     

  • Completed Health Forms and Waivers must be received by Woodcock no later than Noon the Thursday prior to the start of your camp week. Completed Health Forms and Waivers must be received by WNC no later than Noon the Thursday prior to the start of camp. Additional forms are required for campers with special care needs including allergies and asthma or other conditions requiring medication at camp, physical, developmental, sensory, behavioral or emotional conditions. According to Connecticut State law, campers may not attend camp without all necessary completed health forms.
     

  • Campers must be fully potty trained and able to use the bathroom independently in order to attend camp. Woodcock staff is not authorized to change diapers for insurance reasons.
     

  • We welcome campers with special needs. If your child receives paraprofessional support during the school year, we recommend you provide additional support at camp (credentials and background check required). We require that families and their campers connect with the camp director at least 2 weeks prior to the session start date to discuss fit and needs.   

  • Woodcock reserves the right to limit and/or restrict participation, in the event that participation in camp is deemed unsafe/unsuitable for a child by Woodcock staff, either for the safety/experience of the child or for the safety/experience of the staff/other campers.
     

  • In the event of camper illness or family emergency, refunds may be available. Camp families should contact the office to discuss.
     

  • According to CT Department of Public Health, campers appearing to have contagious disease must be quarantined and sent home.
     

  • Financial assistance may be available; please call the office for details or complete our scholarship application.
     

  • Woodcock has a zero tolerance policy for hitting and biting. Campers who strike or bite other campers or counselors will be sent home and may not be allowed back, depending on severity.
     

  • If you wish to have your child in a group with a friend, you may send a request to wnc@woodcocknaturecenter.org. Every effort is made to accommodate requests however, they cannot be guaranteed.
     

  • All policies are subject to change without notice.

Woodcock Nature Center

56 Deer Run Road, Wilton, CT 06897

P (203) 762-7280

F (203) 834-0062

wnc@woodcocknaturecenter.org

Our mission is to connect people to the habitats, plants and animals of Southwestern CT through programs that build awareness, nurture understanding, and advance conservation. 

© Woodcock Nature Center 2019